Project Cover Letters

All cover letters should follow a standard format, but there are certain things you can do specifically as a project manager to make yours stand out. Our example cover letter for project managers and 5 expert tips will help you craft one that will have you landing interviews left and right. (Provided of course that you also know how to write a stellar resume.)

Table of Contents

  1. Project Manager Cover Letter Sample
  2. Project Manager Cover Letter (Text Format)
  3. Five Expert Writing Tips

1. Project Manager Cover Letter Sample

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2. Project Manager Cover Letter (Text Format)

123 Company Address

City, State, 94301

(xxx)xxx-xxxx

[email protected]

Dear [Hiring Manager’s Name],

I am writing to express my great interest in filling the Senior IT Project Manager position at AeonIT, as advertised on LinkedIn. I am a PMP certified technical project manager with over 5 years of experience managing IT projects, as well as 4 years as a lead web developer. I am confident that my unique combination of experiences make me the ideal candidate for the job.

Over the past 5 years at Dolphin Software Solutions, I have used my advanced expertise with Agile methodologies and project management software to ensure the efficient and cost-effective completion of over 40 projects. In addition, my intimate familiarity with web development enables me to effectively communicate with and understand the needs of developers.

I heard on the news that AeonIT is increasing its efforts to expand globally. This is an area where I excel, having implemented Global Delivery Model which decreased costs by 20% and project completion time by 30% at my current company. I would be more than thrilled for the opportunity to provide similar results at AeonIT.

I would love to come in for an interview to further discuss how my unique experiences and long track record of successful project management can benefit AeonIT. You can reach me at [PHONE NUMBER] or by email at [EMAIL]. I can be available to meet at any time, provided I am given one week’s notice. Thank you for taking the time to look over my application, and I hope to hear from you soon.

Sincerely,

Your Name

3. Five Expert Writing Tips

1. Make Use of the Job Description

If the job description specifically mentions any particular skills that you possess, make sure to emphasize them in your cover letter. In addition, demonstrate how you can use those skills to benefit your target company.

Take a look at the following job description from LinkedIn:

Now look at how the candidate addressed this in their cover letter:

Notice how the candidate not only mentions that they have a required skill for the job, but also demonstrates how they used that ability to yield results.

2. Mention Your Experience in the Field

Project managers work in a wide-variety of professional fields, such as IT, construction, and energy etc. Showcasing you have experience or knowledge in the specific field of your target company can sometimes sway the hiring manager even more effectively than your project management abilities.

Emphasize how your combination of experiences makes you an asset to the company.

For example, our sample candidate mentions that they have experience both as a PM and as a web developer — they then further emphasize how that combination of experiences will make them an asset to the company.

On the other hand, if you lack experience in your target company’s field, place more emphasis on your excellence in project management. Do this by demonstrating your knowledge of management methodologies, software, and your success completing projects.

3. Give Details About Your Soft Skills

A cover letter gives you the ability to properly describe your soft skills. While on a resume you may only have space to write “communication skills,” in your cover letter you can give details to prove those skills and show how you have used them to achieve great things.

Example:

Here the candidate elaborates on the nature of their communication skills. Specifically, they mention their ability to communicate with the developers in their team.

Many projects fail due to poor communication between departments. As such, any project manager who can prove they have effective communication skills is going to have an instant advantage over other candidates. Make it so in your cover letter.

4. Tell Your Target Company What You Can Do for Them

Don’t make your cover letter all about you. While it’s important to express your enthusiasm and strong desire to work at your target company, you also need to demonstrate what you will bring to the table.

Research the company beforehand and familiarize yourself with their products and practices. Try to find out what projects they’ve been working on recently, and tell them how you’d like to help them further those projects and achieve future goals.

Example:

Highlighted in yellow is the company’s current undertaking, and the green is the candidate showcasing they have the knowledge and skills necessary to help complete this endeavor. Try to find something your target company is doing where your skillset makes you an asset, and then tell them exactly what you could do to help achieve their goals if you were an employee!

5. Clarify Your Achievements With Quantification (Numbers)

In project management, results are everything. And the most effective way to display those results is with numbers. Quantifying the results of your actions at previous companies will clearly and effectivelycommunicate your abilities to the hiring manager. As such, every time you have the opportunity to include numbers — do it.

Take at look at how much the candidate quantified in their cover letter:

The candidate clearly presents how much experience they have, the number of projects they’ve completed, and the concrete results of their actions — all through quantification. Had they simply written, “decreased costs and project completion time,” or “completion of many projects,” their cover letter would be far less compelling.

Adding specific numbers to your cover letter makes your accomplishments seem more impressive, and effectively communicates the extent of your abilities to the hiring manager. Both of which will compel the hiring manager to turn the page and check out your resume.

Having a great cover letter is only one half of the equation. Having a great resume will give you the full package.

Remember that your project management cover letter is the first thing the hiring manager will see. Following these tips will ensure that your first impression is a good one.

However, if you’re still feeling unsure about yourself, take a look at our library of cover letter examples to find inspiration. If that seems like too much work, our professional cover letter builder can get it all done for you in minutes!

Edwin Richards
462 Home St.
New York, NY 25435
(123) 456-0987
erichards@emailprovider.net

[Date]

Mr. Ronald Smith
Senior Human Resources Manager
International Company Corp.
1 ICC Ln.
Houston, TX 78682

Dear Mr. Smith,

It is with great interest that I write directly to you about the advertised opening in your company for the position of Project Manager at International Company Corp. The prospect of working with such a celebrated industry leader as International Company Corp is extremely exciting, and it would be an honor to contribute the myriad skills I’ve gathered and honed throughout my six accomplished years of experience to your organization.

For the past four years, I have been working as a project manager at Domestic Business Co. with a tremendous amount of success in all aspects of project management, from detailed budget analyses, performance reviews, and overseeing and approving resource allocation, to coordinating directly with clients on behalf of the company. My success at DBC has been recognized on a number of occasions, including being awarded the ‘Most Productive Project Manager of the Year’ distinction in 2012 as well as 2013.

According to my research, International Company Corp. has consistently managed to increase its project load each quarter and strengthen its already laudable position in the industry. Moreover, an increasing number of those projects focus on two areas in particular: renewable energy and the economic revitalization of low-income urban areas. I have overseen a number of projects from inception to completion that deal directly with both of those endeavors, about which I am very passionate. In fact, I have direct experience with two specific projects wherein renewable energy and urban revitalization efforts intersected. In light of both my expertise and ICC’s recent endeavors, I strongly feel I would be quite an asset to International Company Corp.—a highly respectable company wherein I feel my particular skillset will make a real difference in keeping ICC ahead of its competitors for years to come!

Thank you, Mr. Smith, for taking the time to consider my qualifications and the potential value I would bring to ICC. I look forward to speaking with you further, and am available at (123) 456-0987 for any additional information or to discuss anything specific.

Once again, thank you for your time and consideration.

Sincerely,

(Signature)

Edwin Richards

Sample Cover Letter for a Project Management Resume

According to most hiring managers, cover letters are just as important as resumes. This isn’t because most hiring managers read them (they’ll admit they often don’t), but they do remember who didn’t bother to send a cover letter.

Cover letters should not be condensed resumes, they are an opportunity for you to write directly to the hiring manager overseeing the position you desire and to capture his or her attention. Your goal is to demonstrate that you are not only qualified for the job and a potentially valuable contributor, but that you are also aware of the company, its values, aims, and recent projects, and that you would be excited to be a part of the team.


This sample resume is part of the InternationalStudent.com Resume Writing Center.

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